USPS Form 1583

What is the USPS Form 1583 (Postal Consent Form) and why do I need to complete it?

The United States Postal Service (USPS) regulates commercial mail receiving agencies (CMRA). Preferred Postal and its partners are required by the USPS to follow its rules and regulations. The USPS requires each mail customer to complete form 1583, which authorizes the CMRA to receive their mail. Without this form, we are required to return your mail to the sender.

The USPS 1583 must be completed in duplicate and both copies signed in front of the CMRA agent, its desgnated agent or a Notary Public. If a Notray Public be sure to have both copies notoraized. We will forward one copy to the USPS and keep one copy for our files.

Notarize Form 1583

You will need to have the USPS 1583 Form notarized for us to be able to accept it. You and the notary will sign the form and the notary should provide an All-Purpose Acknowledgement.

Notaries can be found almost anywhere in the United States. Mail Centers, courthouses and banks normally have an in-house notary. Many banks offer free notary service to their existing customers so check with your bank first.

To find notaries near you click here for a quick Google search.

Send Form 1583 to Preferred Postal Mail

There are a couple of ways for you to forward your notarized 1583 Form to us.

1. By mail:  Send the original copies (NOT a photocopy) along with your photocopied IDs to your Preferred Postal Mail address with the following label:

Preferred Postal
Att: Account Setup

2423 Highway 17 South

North Myrtle Beach, SC 29582-4343

2. In Person: Visit your Preferred Postal Mail address (Street Addresses Only) and bring the 1583 form with your IDs. Be sure to call ahead to make an appointment.

3. Upload from your customer dashboard.

List of Acceptable IDs

The following is a list of acceptable forms of identification that you can use to complete your 1583 Form.

• Valid driver’s license or state non-driver’s identification card
• Passport, alien registration card, or certificate of naturalization
• Armed Forces, Government, University, or recognized Corporate ID
• Voter or vehicle registration card
• Current lease, mortgage, or deed of trust
• Insurance policy (home, health, or vehicle)
• Matricula Consular (Mexico): A Matricula Consular card is an identification card issued by the Government of Mexico through its consulate offices to Mexican nationals residing outside Mexico.
• NEXUS (Canada): NEXUS is a joint Canada Border Services Agency and U.S. Customs and Border Protection operated trusted traveler and expedited border control program.  To be accepted, the NEXUS card must contain an identification number.

Unfortunately, social security cards, credit cards, and birth certificates are NOT acceptable forms of identification.

Notify USPS and Mail Senders of your change of address.

You will need to notify the USPS and those who send mail to you of your CHANGE OF ADDRESS.

The USPS change of address form can be found here.

It is always helpful to notify your senders of your new Preferred Postal mail address.

You’re Finished!

Congratulations, once you have completed the steps above, your account will have finished setting up your account.  We’ll take care of the rest.

If you have any other questions, please feel free to call us at (843) 272-4599 or click on the Contact Us box located on the bottom of your screen.

Welcome to Preferred Postal Mail!

Filling Out Form 1583!

The form is broken down into three sections:

1. CMRA information (that’s Preferred Postal)
2. Mailbox and owner information (that’s you)
3. Optionally the business information. (that’s your company)

The CMRA Information (Box 4)

This information is generally filled out by the CMRA, so you do not need to concern yourself with most of this. It simply shows to whom you are authorizing mail delivery.

Mailbox Owner and Optional Business Information

You need to fill out this section. Most items are self-explanatory.

• Box 2: Write the full name that this mailbox will be receiving mail for. For example, if the mailbox will be receiving mail for a business, you will want to write the business name in this box. If the mailbox is for an individual, please indicate the individual’s personal name.
• Box 3: Preferred Postal will automatically assign you a mailbox. We will append this information later.
• Box 5: Sign here to authorize us to receive restricted-delivery mail on your behalf.
• Boxes 6 & 7: Indicate the person who is applying for this mailbox. This will be the mailbox owner, which is required to be an individual (even if the mailbox is for a company).
  • Normally, this is the same as the person who is receiving mail for this mailbox (see box 2). Be sure to include a phone number where you can be reached as well as your current mailing address (before signing up for VPM).
• Box 8: Write down the two IDs that you will use to prove your identity and the ID numbers. One must be a photo ID. You can find a list of acceptable IDs at the end of this article.
• Box 16: Sign the form in the presence of a notary. Digital signatures are acceptable.

Optional Business Information

If  your business will use your mailbox mailbox, fill out boxes 9–14. While most boxes are self-explanatory here are a few that may not be:

• Boxes 10a – 10e: Enter your business contact information. You may use your business mailing address or registered agent address as well. If it is a home-based business, use your home address. This information is only for Preferred Postal and USPS and is not available to others.
• Box 11: Enter the product(s) or service(s) your business provides, such as “digital market research,” “consumer products,” “shoes,” etc.
• Box 12: Enter each member or employee who will receive mail here. Although names must have verifiable identification, we do not require a separate Form 1583 for each employee.

Notarize Form 1583

If you sign this form in person in front of us, you do not need to have the form notarized. However, if unable to do so, you need to provide proof of identity via a notary. The notary should sign box 15 and place a notary seal on the Form 1583 itself. Alternatively, a separate notary certificate of acknowledgement can be attached.

Notaries can be found virtually everywhere. Courthouses. lawyers’ offices and banks normally have an in-house notary who will serve you. You can also search for ” notary directory” on any search engine to find a local notary. The cost is usually less than $20.

The Congress has mandated that all states accept online notartarized documents from online notary services such as Notarycam.  Fees are a little higher than in-person notaries, but you can notarize the document from anywhere as long as you have a webcam for video chat.